Youth Foundation for Development, Education & Leadership also known as YouthHubAfrica is a non-profit organization founded in 2011. YouthHubAfrica is a platform for young people in Africa involved in social change to interact, learn, and collaborate in new, creative, and easy ways. YouthHubAfrica’s mission is to equip young people with skills and enabling environment to take center stage for Africa’s development.
Job Title: Executive Assistant
Reports to: Executive Director
Location: Abuja
Department: Admin/HR
Main Function
To provide high-level confidential support to the Executive Director by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
Role Responsibilities
- Manage ED’s schedule: schedule meetings, screen for conflicts, and ensure the ED is prepared for important meetings.
- Arrange travel, prepare expense reports, and handle other administrative tasks as required to support the Executive Director
- Serve as a proxy for ED at certain weekly meetings, take notes, and keep track of ED’s action items.
- Develop and sustain a high level of professionalism among staff and community members.
- Maintain an imprest for ED’s professional expenses.
- Take a lead on special projects as designated by the ED
- Ensure that work is carried out in accordance with Youthhubafrica’s values, equality aims, policies, and procedures.
- Any other duties relevant to the needs of the organization and as directed.
ELIGIBILITY
- Bachelor’s degree in Business Administration or a related field
- 2 to 5 years experience as Executive Assistant or similar roles. Exceptional candidates with very little work experience will be considered
- Previous work experience in an NGO in a similar role is an added advantage
- Proficiency in Microsoft Office Suite (Excel, Powerpoint, Word) and Project management tools
- Have an exceptional ability to see ten steps ahead, anticipating and heading off issues before they become problems.
- Highly skilled at prioritizing ED’s tasks and effectively communicating changing priorities on a daily basis.
- Problem solver: Plans, strategies, and schedules change: You react quickly, are resilient, and take the initiative to find the best alternatives when these changes arise.
- Independent: self-directed and able to get the job done; ensure the ED is on track.
- Ability to carry out all the duties with complete discretion and a high regard for confidentiality.
- Proactive: you take initiative in improving processes; you’re always thinking ahead.
- Knowledge of corporate operations, with experience overseeing project timelines and implementing effective process improvements.
- Analytical Skills: Strong ability to analyze complex data.
- Project Management: Skilled in project management, with experience in coordinating cross-functional teams to ensure project alignment and efficiency.
- Communication: Excellent verbal and written communication skills, with the ability to represent the ED professionally to internal and external stakeholders.
WORTH
- Competitive Salary
- Health Insurance
- Pensions Contribution
- Group Life Insurance
- Free lunch
- Personal Development Opportunity
- NSITF Compliance
NOTE: YHA is an equal opportunity and inclusive employer. As a result, we do not discriminate based on age, gender, or disabilities.
DEADLINE: February 14, 2025
Interested and qualified candidates should forward their CVs and cover letters to apply@youthhubafrica.org on or before the 14th of February 2025 using EXECUTIVE ASSISTANT as the subject of the mail.
