YouthHubAfrica is one of Africa’s leading NGOs, providing platforms for young people to contribute to sustainable development and collaborate creatively and innovatively. At YouthHubAfrica, we thrive when our people. We currently looking for an Executive Assistant to be a supportive force who empowers our senior leadership.
The Executive Assistant is responsible for providing high-level administrative support to the Executive Director. This position will actively manage the ED’s schedule, handle internal and external executive-level communications, and coordinate special projects and events.
JOB RESPONSIBILITIES
- Manage ED’s schedule: schedule meetings, screen for conflicts, and ensure the ED is prepared for important meetings.
- Arrange travel, prepare expense reports, and handle other administrative tasks.
- Serve as proxy for ED at certain weekly meetings, take notes, and keep track of ED’s action items.
- Develop and sustain a high level of professionalism among staff and community members.
- Maintain an imprest for ED’s professional expenses.
- Take a lead on special projects as designated by the ED
ELIGIBILITY
- Be personable with strong interpersonal and oral/written communication skills; ability or willingness to learn to use various communication tools and function in an asynchronous work environment.
- Uphold a strict level of confidentiality.
- Maintain a high level of attention to detail and accuracy.
- Ability to manage multiple tasks, re-prioritize on a daily basis, and meet deadlines.
- Be highly organized with exceptional planning skills.
- Able to work both independently and in a collaborative environment.
- Ability to track and monitor travel budget spending at the org level.
- Willingness to try new methods, apps, and/or technology.
- Take initiative in completing assignments, solving problems, and seeking solutions.
- 2 to 5 years experience as Executive Assistant or similar roles. Exceptional candidates with very little work experience will be considered
The Executive Assistant must be:
- Technology-competent and/or willing and able to learn new tools.
- Have an exceptional ability to see ten steps ahead, anticipating and heading off issues before they become problems.
- Highly skilled at prioritizing ED’s tasks and effectively communicating changing priorities on a daily basis.
- Problem solver! Plans, strategies, and schedules change: You react quickly, are resilient, and take the initiative to find the best alternatives when these changes arise.
- Independent: self-directed and able to get the job done; ensure the ED is on track.
- Proactive: you take initiative in improving processes; you’re always thinking ahead.
DEADLINE: May 24, 2024
Interested Candidates should send CVs and cover letters to apply@youthhubafrica.org with ‘Executive Assistant ’ as the subject.
