Application Deadline : 17 Feb 2013
Applications are invited from the qualified candidates for the post of Team Assistant at the World Bank.
Job location is Dar Es Salaam, Tanzania.
Essential language is English.
Duties:
Among other duties, the Team Assistant will:
- Provide and carry out the full range office support work, including managing processes and monitoring schedules related to the unit’s products and tasks in a very demanding international work environment.
- Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office, as well as external counterparts and may also be assigned responsibility for the aspect of the unit’s administrative functions and also assistant sector staff on mission.
- Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside and Bank group.
- Produce complex texts, reports, presentations, charts, graphs, etc. using word processing, or desktop publishing according to standard Bank formats and distribution.
- Draft routine correspondence and proofreads materials using proper grammar, punctuation and style and capable of making full use of shared drive software capabilities.
- Solve non-routine problems creatively and resourcefully and assists in the preparation and logistical planning of various events, e.g. conference, workshops, negotiations, etc.
- Track assigned tasks/project steps/ timetables using modern office management technologies, coordinates with relevant staff, provide assistance and/or information on project-related matters.
- Maintain current distribution lists, addresses lists of projects/products concerned, and distributes documents for the team. Also maintain up-to-date work unit project and other files (both paper and electronically).
Qualifications and Experience :
- Preference will be given to suitable candidates with a Bachelors’ degree (in Secretarial Studies or Office Management or Business Administration, or in related fields).
- At least 3 years of direct relevant experience in a large International or service or Private Sector Organization.
For more information visit this link.
